Why you should use colour profiles – and how to correctly install them (2024)

Colour profiles ensure a consistent and predictable print result on different types of paper. All you have to do is install the latest ICC profile versions and embed them in your artwork.

In September 2015, several colour profile standards were revised and published by the International Color Consortium (ICC). Today, the use of ICC profiles is commonplace in the graphics arts industry and we at Onlineprinters also use them to produce higher quality prints.

Content:

  • Why colour profiles?
  • Step 1a:Installing ICC profiles (new version 3)
    • Installing version 3 ICC profiles on Windows
    • Installing version 3 ICC profiles on Mac OS
  • Step 1b:Installing ICC profiles (old version 2)
    • Installing version 2 ICC profiles on Windows
    • Installing version 2 ICC profiles on Mac OS
  • Step 2: Defining InDesign colour settings
  • Step 3: Defining Photoshop colour settings
  • Step 4 (optional): Standard black vs. rich black – displaying black in InDesign

Why colour profiles?

Each device has its own individual colour space that it can display. This is why images look different on a monitor, poster or in a brochure.

When it comes to printing, paper types are challenging because of their different colouring and texture. The same print ink and artwork can look completely different depending on the paper stock. Colour profiles aim to create consistent and predictable colour results on different devices by accounting for the characteristics of paper types and printing techniques.

To achieve this, the International Color Consortium (ICC) develops colour profiles for different media. The ICC profiles can be downloaded for free (more on this later). They are compatible with Windows, Mac OS and any other standard operating system. However, ICC profiles are usually not installed on your computer by default so you have to do this manually. Also, you have to embed the ICC profiles in your layout program. We will explain how to do this later in this article.

ICC profiles are continuously developed further. The colour profiles relevant for print shops (PSO coated & uncoated) have been available in an updated version since 2015. The latest version 3 of this standard promises even better colour reproduction, especially on natural papers. But the 12647-2:2013 printing standard also specifies new requirements for measurement technology, standard illumination and proof papers.

To print on coated papers such as art paper, Onlineprinters needs the PSO coated v3 profile. For uncoated paper stocks such as offset and natural papers, we apply the PSO uncoated v3 profile. See the “Data note” tab on the product page for information on the required colour profile.

Installing the new ICC profiles (version 3)

The colour profiles for coated and uncoated papers are relevant for printing. The free ICC profiles are provided by the ECI (European Color Initiative) and can be downloaded as a ZIP file here:

Alternatively, the profiles are available on the ECI website under Downloads Exchange color space eciCMYK. The profiles are also known as FOGRA 51 and FOGRA 52

Extract the ZIP file using a suitable program. The further installation process depends on your operating system.

Installing colour profiles on Windows

Open the extracted folder. Right-click on the corresponding colour profile to open the Install profile dialog box. Click the left mouse button to confirm. Repeat the process with a different colour profile. Done!

Alternatively, you can manually copy the colour profiles into the following Windows folder: \WINDOWS\system32\spool\drivers\color

Why you should use colour profiles – and how to correctly install them (2)

Installing ICC profiles under Mac OS

Select the colour profile in the corresponding extracted folders and copy it.

Paste the colour profile either in the folder under

/Library/ColorSync/Profiles

or in the folder under

/User/[User name]/Library/ColorSync/Profiles.

If you are unable to locate the Library folder, proceed as follows:Go to the Finder menu bar, click Go and then press the Alt key. The menu opens showing the Library item approximately in the middle. Select it and go to the ColorSync folder and then to Profiles.

Why you should use colour profiles – and how to correctly install them (3)

After you have installed the new colour profiles, you have to embed them when setting up your artwork; read the profile installation instruction from step 2 below to learn how to do this.

Installing ICC profiles (older version 2)

ICC profiles of the older version 2 are installed the same way. This is not necessary for products from Onlineprinters, but is mentioned for the sake of completeness here.

Go to eci.org/en/downloads, scroll to the section ICC profiles from ECI (old versions) and download the “eci_offset_2009.zip” file. Save and extract this file. Right-click the file to choose between different extraction options.

You should install at least the following ICC profiles on your machine:

  • ISOcoated_v2_300_eci.icc
  • ISOcoated_v2_eci.icc
  • PSO_Uncoated_ISO12647_ECI.icc

Installing ICC profiles on Windows:

Open the extracted folder eci_offset_2009 and choose the subfolder of the same name. Here you will find info PDFs and ICC files which Windows recognizes as ICC profiles.

Now right-click a profile and select Install profile. ISOcoated_v2_300_eci.icc, ISOcoated_v2_eci.icc and PSO_Uncoated_ISO12647_ECI.icc. Alternatively, copy the files into the Windows folder at \WINDOWS\system32\spool\drivers\color.

Installing ICC profiles under Mac OS:

In the eci_offset_2009 folder, choose the subfolder _MACOSX and the ECI_Offset_2009 folder in it. Copy the required profiles either to the folder under /Library/ColorSync/Profiles or to /User/[user name]/Library/ColorSync/Profiles.

You have now installed the most important ICC profiles on your operating system and can make the necessary settings in Adobe InDesign and/or Photoshop. Further on in the guide, choose “ISO Coated v2 (ECI)” instead of “PSO Coated v3” and “PSO Uncoated ISO12647” instead of “PSO Uncoated v3” if you need the older colour profiles.

Installing InDesign colour settings

Once you have installed the ICC profiles on your computer, they are basically available to all applications. Usually, you don’t need to restart your computer but you may have to restart the individual Creative Cloud applications after the installation.

Important: After installing colour profiles, you may have to restart Adobe programs to use the colour profiles.

Making global default settings

You define the global colour settings in Adobe InDesign by defining the downloaded ICC profiles as colour working spaces. And here’s how to do this:

Click Edit > Color Settings

to open the Color Settings dialog box:

Make the following settings:

  • Settings: User defined in advanced mode
  • Working Spaces:
    • RGB: Adobe RGB (1998) or sRGB (smaller than Adobe RGB)
    • CMYK: PSO Coated v3
  • Color Management Policies:
    • RGB: Preserve Embedded Profiles
    • CMYK: Preserve Numbers

InDesign saves these settings automatically so they can be reused in future projects.

But you can also define colour profiles for each file individually and independently of the global default settings. This makes sense since you should use different profile data for uncoated papers, for example. Select the desired colour profile in the PDF Export dialog.

PDF export settings

To generate an InDesign file for PDF export, click File > Export. Choose the Adobe PDF file format, enter a file name and click Save.

The Export Adobe PDF dialog box opens. Click Output. Now chooseConvert to Destination (Preserve Numbers). The destination is the colour profile for your printed product(coated v3 or uncoated v3).

The export dialog contains additional settings that are relevant for creating artwork. We will explain them in detail in the article How to export print-ready PDFs.

Setting up colour profiles in Photoshop

To set up the colour profile in Photoshop, proceed as follows:

Click File > Save as. Choose the Photoshop PDF file format, enter a file name and click Save.

Click Output in the following dialog box. In the Color panel, choose Convert to Destination in the Conversion Options drop-down list box. Under Destination, you can now choose the required colour profile (coated v3 or uncoated v3).

Note: Other settings may be required to generate print-ready PDF files. For more advanced information read the article on How to export print-ready PDFs.

In Photoshop you can also install colour profiles globally. To do so, choose Edit > Color Settings. The dialog box looks slightly different but basically contains the same setting options asInDesign.

Standard black vs. rich black – displaying black in InDesign

Selecting the right black is another important setting in InDesign which you can make in addition to choosing the ICC profile.

Not all blacks print the same. It makes quite a difference in the print result whether you set up an object as K100 or C40 M40 Y70 K100 (example), a so-called rich black. By adding cyan, magenta and yellow, you can create a rich deep black or adjust it for warmer or cooler tones. K100 black is needed for plain body text.

Don’t let yourself be fooled by InDesign which displays both K100 and rich black in exactly the same way. Instead, click Edit > Preferences > Appearance of Black

and set On Screen and Printing / Exporting to Display All Blacks Accurately.

Why you should use colour profiles – and how to correctly install them (2024)

FAQs

How do you use colour profiles? ›

How to install color profile for your monitor
  1. Open Start.
  2. Search for Color Management and click the top result to open the experience.
  3. Click the Devices tab.
  4. Use the "Device" drop-down menu and select the monitor that you want to set a new color profile. ...
  5. Check the Use my settings for this device option.
Feb 11, 2019

What color profile should I use? ›

RGB colors have the widest range of color possibilities and look brilliant when lit up on a screen, so they are your best choice when designing online ads or websites. This color profile has the base colors of Red, Green, and Blue.

What is the purpose of a color profile that is provided with a printer? ›

What is an ICC Profile? An ICC profile is a set of data that describes the properties of a colour space, the range of colours (gamut) that a monitor can display or a printer can output.

How do I use color profiles in Photoshop? ›

Set up color management
  1. In Photoshop Elements, choose Edit > Color Settings.
  2. Select one of the following color management options, then click OK. No Color Management. Leaves your image untagged. This option uses your monitor profile as the working space. ...
  3. When you save a file, select ICC Profile in the Save As dialog box.
Jan 12, 2022

What Colour profile should I use in Photoshop? ›

Computer monitors, cameras and inkjet printers are all set to sRGB by default. Also, sRGB is the color space for images and graphics on the web. If you primarily display your photos online, you may want to stick with sRGB. If you're a web designer, again sRGB may be a better choice.

What are the different color profiles? ›

There are two types of profiles: matrix-based and table-based. Matrix-based profiles use mathematical formulas to describe the three-dimensional color space.

What is the most accurate color profile? ›

The safest and simplest is sRGB. And that's what the camera will almost certainly have set as the default. Especially if you're sharing directly to the web, stick with sRGB. Adobe RGB potentially gives you a wider set of colors to work with (obviously, the scene you're shooting matters here too).

Why is colour management important? ›

Here, colour management provides a practically vital level of assistance. "Perfectly 'tuned' colour management reduces ink consumption, improves quality and raises productivity thanks to increased speed and the capability to minimise remakes, as accurate colour reproduction reduces chances for errors."

What color profile is best for digital art? ›

RGB is best for artwork created for viewing on screens, as it manages color the same way screens do. RGB breaks each color down as a unique combination of red, green, and blue.

Why is ICC profile important? ›

ICC profiles are needed by anyone using different devices to view the same file. Without them, your colors and images will change between digital devices and printers.

What does printer profile do? ›

What are print profiles? Print profiles are files that determine how colors are printed with a specific printer and paper. Combined with our print profile software, this transforms the image from the color space (range of colors) to the color space for the printer and paper.

How do printer profiles work? ›

The profiles typically describe the color attributes of a particular device by defining the mapping between the device source and a profile connection space. Simply put, every device that displays color can be assigned a set of profile, and these profiles define the color gamut that will be displayed by these devices.

How do I use profiles in Photoshop? ›

Setting ICC profiles in Photoshop 2020 with proof setup - YouTube

Where are Photoshop color profiles? ›

To check or alter your color management setup in Photoshop, go to Edit > Color Settings. There you can choose to preserve the embedded profiles of your inbound images and designate a working space, among other things.

How do I add a color profile in Illustrator? ›

Setting up Color Management in Adobe Illustrator

Step 1: Open Adobe Illustrator. Step 2: Go to the edit menu then click on Color setting from the drop-down list. Step 3: Now, the color setting dialogue box will appear. Select a color setting and click OK.

What color profile means? ›

A color profile is a set of data that characterizes either a device such as a projector or a color space such as sRGB. Most color profiles are in the form of an ICC profile, which is a small file with a . ICC or . ICM file extension. Color profiles can be embedded into images to specify the gamut range of the data.

What color profile should I use for graphic design? ›

Adobe RGB is a better match because it can contain almost all printable colors, and ProPhoto is even bigger (but a bit risky if you don't know what you're doing). But such as it is, an sRGB file should reproduce just as correctly as any other file in any other color space.

What color profile should I use in Illustrator? ›

While tools like Adobe Photoshop and Illustrator generally default to sRGB, you can check and update through “Color Settings” located in the “Edit” menu. Your RGB working space should be set to sRGB.

Why is color management important in photography? ›

Color management is essentially the process of controlling the way colors are represented across various devices such as cameras, computer monitors, and printers. Why is color management important? Simple – because in photography you want to make sure your colors are exactly as you want them!

What is the best colour space? ›

For the time being, sRGB the best color space available. Photographers want their work to be viewed and appreciated as they intended. Whether you're shooting in sRGB or Adobe RGB, only the former can safeguard your vision—only sRGB can enable you to take the best photographs possible.

How do I know what color my profile picture is? ›

After you're finished editing the image, here's what you do: In Photoshop, open the image and choose View > Proof Setup > Internet Standard RGB (sRGB). Next, choose View > Proof Colors (or press Command-Y) to see your image in sRGB. If the image looks good, you're done.

What is the process of color management? ›

Color management is the process of capturing a color using an input device, displaying it on a screen, and printing it all whilst managing the exact colors and the range of colors on each medium.

What is colour control? ›

Color control is the process of controlling color throughout an imaging, print, or manufacturing workflow.

What is Colour management in printing? ›

What Is Color Management In Printing? Color management is the process of controlling the output of multiple presentations of an image on various output media. Here at Tectonics, this means our printed products are of the highest quality, color accuracy, and consistency across all three full production facilities.

What color mode is used for digital applications? ›

RGB is ideal for digital media designs because these mediums emit color as red, green, or blue light. With the RGB color model, pixels on a digital monitor are – if viewed with a magnifying glass – all one of three colors: red, green, or blue.

How do I install ICC profiles? ›

Right-click on the unpacked ICC Profile and select "Install Profile". The installation will only take a few seconds. You can also install your profile manually by moving it to the proper folder listed below.

What are the 3 categories for ICC profiles? ›

Device profiles provide color management systems with the information necessary to convert color data between native device color spaces and device independent color spaces. The specification divides color devices into three broad classifications: input devices, display devices and output devices.

What is input profile? ›

What is an input profile? A. An input profile transforms colour from the colour spaces of an input device (a cameras or scanners) to the PCS. While they can be monochrome or n-component, the colour space is most often RGB.

What is input profiling? ›

profiling the "input" side. An ICC input profile, a camera profile or scanner profile is used by colour management savvy software such as Photoshop to adapt incoming images on the basis of accurate assessment of the input device's characteristics.

How do I get a color profile for my printer? ›

Creating a new printer and media profile
  1. Select “Create New Profile”
  2. Select the name of the printer you wish to profile from the menu. ...
  3. A unique color profile is required for each paper used. ...
  4. Click “Next” when you are ready to proceed.

How do I create a print profile? ›

Create or Delete Your Print Profile (Windows®)
  1. Click Add Profile. The Add Profile dialog box appears.
  2. Type the new profile name in the Name field.
  3. Click the icon you want to use to represent this profile from the icon list.
  4. Click OK. The new Print Profile name is added to the list in the Print Profiles tab.
Jul 26, 2022

How do I change my color profile? ›

To assign a color profile to a device, go to the Devices tab, and select your display device in the Device drop-down. Select the Use my settings for this device checkbox. This lets you make changes to that device's color profile settings.

What are output profiles? ›

An Output Profile is a profile that corrects color shift due to idiosyncrasies in the media, ink, and printer options.

What are the 3 categories for ICC profiles? ›

Device profiles provide color management systems with the information necessary to convert color data between native device color spaces and device independent color spaces. The specification divides color devices into three broad classifications: input devices, display devices and output devices.

How are color profiles made? ›

To make an ICC profile for a colour device you need a profiling package. This normally includes a measurement instrument, a test target, and a software program which can read the measurements and generate the profile. For an output device (display or printer) colour patches are displayed or printed and then measured.

What's the difference between color space and color profile? ›

Color space (or colorspace) and color profile are often used interchangeably. They're technically different things. One refers to a color model and how it's implemented, while the other refers to a numerical translation. If you're embedding or downloading, it's usually referred to as a color profile.

What is a color profile in film? ›

What is a Flat Colour Profile? Filmmaking for Beginners - YouTube

What are ICC profiles used for? ›

So what is ICC Profile? According to the International Color Consortium (ICC,) ICC profile is a set of data that characterizes a color input or output device. The profiles typically describe the color attributes of a particular device by defining the mapping between the device source and a profile connection space.

Should I use ICC profile? ›

For the most accurate results you should apply the ICC profile of the destination (i.e. the printer you are sending your artwork to) to all your projects. Who needs accurate color profiles? ICC profiles are needed by anyone using different devices to view the same file.

What is ICC profile in monitor? ›

ICC profiles are integral part of any Windows operating system. It is a file responsible for your monitor or display's color ID. It basically renders the right colors for one particular device – even printers have their own ICC profiles.

What does Colour profile mean in Photoshop? ›

The measurements are saved in a standardized format called color profiles. These profiles can be set to work automatically in photo-editing software such as Photoshop and Lightroom. The profiles are snapshots of color at that moment on that device.

What color profile should I use in Illustrator? ›

While tools like Adobe Photoshop and Illustrator generally default to sRGB, you can check and update through “Color Settings” located in the “Edit” menu. Your RGB working space should be set to sRGB.

How do I change my color profile? ›

To assign a color profile to a device, go to the Devices tab, and select your display device in the Device drop-down. Select the Use my settings for this device checkbox. This lets you make changes to that device's color profile settings.

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