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A police complaint letter is written to request for legal action or an adjustment following a particular event or situation. This letter may also be written to complain about lost items, assault, or disturbance of any kind.
Such a letter is written by an individual or company who wish to report something. It is addressed to the police department requesting legal action to be taken over the issue.
A police complaint letter is an official notification to the police department of a disturbing situation that requires legal intervention. It is used to give details about the situation to enable the police department to take the necessary action to rectify the situation.
This letter serves an official document to support an investigation on the matter reported. It is documented for reference in the future.
Table of Contents
- 1 Tips for writing a police complaint letter
- 2 Police Complaint Letter Templates
- 3 Police Complaint Letter Samples
- 4 Police Complaint Letter Email Formats
- 5 Conclusion
Tips for writing a police complaint letter
- Describe the problem you have precisely
- Address the relevant authority appropriately
- Mention the date and place where the event occurred
- Suggest what you would like to be done
- Describe what are your expectations
- You may mention which department you wish to handle your case
- You may provide evidence to support the complaint
- Use official content and language
- Keep it short and direct to the point
Police Complaint Letter Templates
Do you wish to make a complaint officially to the police department and you have no idea how to start? Have a look at the police complaint letter template and sample letters that will guide you through.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
I wish to inform you that I lost my bag along ____________ on ____________ (date) . I was walking home at ____________ when someone snatched my bag. It was dark and I didn’t have a good look at the person.
My bag had a work laptop and important documents. The thief vanished from the scene and I could not chase them. I wish to request that you start an investigation on the lost items especially the work documents that belonged to a client.
The laptop is ____________ in color ____________ model and the documents we for a client named ____________. Kindly do the needful as soon as possible so that I can recover the lost items. I hope for legal action to be taken against the person who committed this crime. Please contact me through my cell ____________ if you have any information in this matter.
I have faith in the system and I hope for your assistance in this matter. I hope that you will also do your best to promote security in this locality.
Yours Truly,
__________
(__________________)
From,
__________,
__________,
__________,
__________.
Date:_______________(on which the letter was written)
To,
_________(officer in charge),
_________(police station),
__________( district).
Subject: Police complaint letter.
Respected Sir,
I am _________(name), currently residing at ________(address). On _______(date), I lost my phone at ________(place). The mobile is an Apple iphone, with removeable red colour case. The mobile number is _______. The IMEI number of the phone is _____(IMEI number), and the serial number is _________(serial number). Also mention the value of the mobile phone lost.
I request you to register the complaint and provide an attested copy to me.The attested copy is crucial because until then the mobile company would not block the phone number. This would prevent potential abuse of the number. I request you to trace the number and recover the cell phone.
Thanking you.
Yours faithfully,
__________
(name and signature).
Police Complaint Letter Samples
When you want a legal action to be taken in a certain situation, it is appropriate to make a request in writing. Here is our free police complaint letter that you can write to the relevant police department.
From,
Nadine Mathis,
463 Newport Drive
Zion, IL 60099
United Nations
Date:____________ (Date on which letter is written)
To,
Anthony Trevino,
802 Illinois Lane
Lake Villa, IL 60046
United States
Sub; Complaint letter
Dear Sir/Madam,
I wish to inform you of recurring disturbance from a neighbor in the apartment I live in. Since last week, a new tenant who has moved next door house number 365 disturbs us with loud music until late into the night. I would like to request for legal action to be taken to ensure that there is minimal noise in this neighborhood.
I have tried to report this matter to the owner of the apartment but no action has been taken. Other tenants are planning to take the matter into their own hands and I wish that you address this matter urgently. I live in apartment number D5 463 Newport Drive Zion, IL 60099.
This is a humble request to take a quick legal action in this matter. Kindly warm the tenant to minimize noise especially at night.
I hope for a quick adjustment to this problem. Thank you in advance.
Yours Sincerely,
__________
Nadine Mathis
From,
Reuben Dsouza,
B/3, Evershine Society,
Goregaon,
Mumbai, India.
Date: DD/MM/YYYY
To,
The Police Inspector,
Goregaon Police Station,
Goregaon,
Mumbai, India.
Subject: Harassment of girls in the society.
Respected Sir,
I, Reuben Dsouza, am writing this letter in sheer desperation. I reside in Evershine Society. This society is in the neighborhood of the Royal College of Engineering. The goons have become a menace for every girl. The eve teasing incidents are growing in number, and no girl feels safe.
We have complained to the college a few times, and also they have given a warning to the people, but they do not seem to understand normal language. This misbehavior has crossed the limits, and that is why I am writing this letter to the police department. I request you to kindly look into this matter and help us feel safe in our area. We have complete faith in the system and know that the department will come to a solution soon as well as punish those people.
Thanking you.
Yours faithfully,
Reuben Dsouza.
Police Complaint Letter Email Formats
To request for an adjustment or legal action from the police department, a complaint letter is written. Check out a police complaint letter in an email format that will help you write an official letter.
Dear Sir/Madam,
I hereby write this letter on behalf of Baex Company to bring to your attention that there was an attempted burglary in our offices which are located 618 Hillside Rd. Phoenixville, PA 19460 at 9 pm on 26th February 2020.
The watchman reported that there was a hole cut through the fence and the glass panes of the front door had been smashed. When the alarm was tripped, the person trying to break in fled. We have watched the recording of the CCTV but the person had a mask and we are unable to identify the suspect. I hereby enclose a copy of the footage for your reference.
We wish to request that you open an investigation into this matter urgently so that we can know who attempted the burglary and the reason for breaking into our offices. Kindly let us know what you learn from your investigation and take legal action against the person who did this. We wish to extend our assistance in every way to help in this investigation.
Please look into this matter urgently so that we can feel safe again in our office.
Thank you in advance.
Best Regards,
Madeleine Shaw
Respected Mr./Mrs./Ms.__________(name of the receiver)
I am writing this letter to complain about the theft that happened last night at my house. It was around 3:00 am that I heard some noise and suspected theft. As soon as I shouted, I heard the footsteps of people running hurridly out of the house. My brother and I went to the room where we heard the noises from. As soon as we switched on the lights, we found our cupboards open and stuff lying here and there.
We do not know how many were there exactly, but we suspect more than two according to the noises we heard. They stole a lot of things from our house, and the list of its value is mentioned below:
Jewelry worth Rs. 2,00,000
Cash worth Rs, 45,000
Mobile Phone ( iPhone 6) worth Rs. 40,000
Titan’s wrist watches worth Rs. 6,000
Kindly look into this matter and find the thieves.
Thanking you.
Yours faithfully,
__________(name of the sender).
Conclusion
An individual or company can file a complaint to the police department on something that they wish legal action to be taken. This letter should highlight the problem precisely, what the complainant would like to be done, a suggestion to adjust the situation, the time the event occurred and demonstrate any evidence available. This letter should be written in an official language and express a polite tone.
Written By
Megha Kothari
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