Ultimate Brain brings tasks, projects, notes, and goals seamlessly together in Notion - creating a truly all-in-one second brain.
Play Video about Ultimate Brain - The Ultimate Second Brain Template for Notion
"If you use Notion as your Second Brain, this is the ultimate template and guide to implement my PARA system. No one better to learn from than Thomas."
Productivity Expert, Building a Second Brain Founder
🧠 One Place for Everything.
Tired of juggling multiple apps to form your "second brain"?
Want things to stop slipping through the cracks?
Me too. Ultimate Brain lets you capture and organize everything inside of Notion - turning it into a truly all-in-one workspace.
Ultimate Brain comes with the most advanced version of theUltimate Taskstemplate built-in, letting you create sub-tasks, recurring tasks, priority levels – and even do advancedGTD®-styleprocessing.
The Notes dashboard lets you capture notes, favorite them, and organize them easily.
You can also createProjects,which can collect both tasksandnotes – giving you a single dashboard where you can see everything related to your project.
Best of all, everything can be seamlessly organized using the P.A.R.A. organization method made famous by Tiago Forte and his Building a Second Braincourse.
"Finally a system that can organize all my various books, speeches, articles, and consulting projects in one place, but also allow me to create focused lists for myself and my team. Well done, Thomas, well done!"
Laura Gassner Otting
Bestselling Author and Speaker
📝 Capture Anything Instantly
Your second brain should make iteasyandfastto capture anything, no matter where you are.
Ultimate Brain does that.
The built-in Quick Capture view lets you capture tasks and notes, then intelligently sends them off to a Process dashboard, keeping itself clean and minimalistic.
You can even captureFleeting Notes,which archive themselves after a month.
🧐 Plan Your Day Without Stress
TheMy Daydashboard lets you create a clear, clutter-free plan for your day.
It also emphasizesself-care,which is easy to forget when you’re focused on work.
There’s even aDaily Journalarea where can write morning pages and review how your day went.
👷♂️ Manage Your Projects
Using Notion’s database magic, Ultimate Brain turns every project into a hub where you can managetasksandnotesrelated to that project.
No more jumping back and forth between a project management app and a note-taking app. It’s all here, all in one place.
You can evenpull in other notesfrom around your workspace using Ultimate Brain’s unique “Pulls” feature – check out the Interior Design notes I’ve pulled in this example screenshot.
🧹 Cut Out the Clutter (Automatically)
A second brain only works if you trust it andwantto use it – and you’ll only want to use it if you can keep the clutter and bloat to a minimum.
Ultimate Brain comes with a smartArchivewhere anything can be sent. If something isn’t relevant to you, archive it – it’ll stay out of your hair, but be safely in the Archive if you ever need it again.
You’ll even find a few automatic archiving features – such asFleeting NotesandCold Tasks.
📚 Built-In P.A.R.A. Organization
Organize everything in your life with Tiago Forte's P.A.R.A. method - Projects, Areas, Resources, and Archives. Built right into Ultimate Brain.
Tiago Forte’s well-knownBuilding a Second Braincourse organizes everything in your second brain using four categories:
- Projects – multiple tasks linked to a goal
- Areas – spheres of activity with a standard to be maintained
- Resources – topics or themes of ongoing interest
- Archive – inactive or no-longer-relevant items
Ultimate Brain is built to support P.A.R.A. organization right out of the box – and even improves on the method.
Using Notion’s database magic, Areas cancontainboth Projects and Resources, creating hyper-useful dashboards for each main area of your life.
Of course, you’re free to create Projects and Resources outsideof your Areas as well.
"Your templates and channel are so immeasurably helpful! Especially for someone like me who recently found out I have ADHD and am trying to learn better skills to organize my life. Thanks for all your work and for sharing all your knowledge!"
Founder, NerdSync (500k YouTube Subscribers)
Get Ultimate Brain
15,000+ people use Ultimate Brain
🏆 Goals, Books, Recipes, & More
Stay on top of your goals and milestones. Collect recipes and filter by meal time. Track the books you read and take notes. And lots more...
Do you love David Allen's GTD® method for processing tasks and notes? No problem - Ultimate Brain comes with a robust GTD®-style dashboard.
If you love David Allen’s classic Getting Things Done®method for organizing tasks, notes, and anything else that comes into your life, then you’ll love Ultimate Brain.
The built-inProcessdashboard collects every task and note that hits your inbox.
When processing your tasks, you can add them straight to all the classic lists – Do Next, Calendar, Delegated, Someday, and Snoozed (A.K.A. the “tickler file”).
Don’t want to use GTD®? No problem – it’s a totally optional workflow in Ultimate Brain. You can choose to skip it and simply add tasks to Projects and give them due dates.
World-Class Tutorials and Support
It's dangerous to go alone! Fortunately, you won't have to.
Ultimate Brain includesworld-class tutorials, help docs, a full demo templatewith example content,anda support communitywhere you can get your questions answered by a team of Notion experts.
The complete beginner’s tutorial includes everything you need to learn the ins and outs of Ultimate Brain… and maybe become an accidental Notion expert in the process. It includes:
- Written guides for every part of the template
- Deep integration with theUltimate Brain Demo,so you can explore as you learn
- 34 video tutorials totaling 6hours of content
Seriously, our tutorials are so good that they may as well be an advanced Notion course. You’ll even find tutorials that show you how to build your own add-on sections.
"While I'm confident I could have pieced together a workable system at some point, I'm glad I made the decision to purchase Ultimate Brain. It has everything I need, plus more. I've added the P.A.R.A. method into my workflow, and I've used the My Day view more than I anticipated."
Professional Organizer + KonMari Consultant
Buy Ultimate Brain
No fuss, no monthly fees. Ultimate Brain is a one-time purchase, which also gets youlifetimeaccess to tutorials and our support community.
Limited Time:Get $50 off with codeLETSGO2023
Ultimate Brain for Notion
All Ultimate Brain features
Tutorials and documentation
Access to an exclusive support community on Circle
30-day money-back guarantee
🎥 Are you a content creator? Check out the Ultimate Brain + Creator's Companion Bundle.
What People Are Saying
Frequently Asked Questions:
How is Ultimate Brain different from Creator's Companion?
Ultimate Brain is a complete productivity system for Notion. It is a general tool that combines notes, tools, project, and goals, helping you to plan and organize your life. It’s also focused primarily on personal productivity.
Creator’s Companion is a template that completely replicates the advanced content planning system my team and I use for planning, researching, scripting, and project-managing all of my content across YouTube, blogs, and social media. It is a template specifically made for content creators, and contains many features and workflows intended to assist the content-creation workflow – Channel pages, idea capture & validation, a Sponsor tracker, etc.
There’s also abundled editionthat fully integrates the two templates (and gets you a great discount vs. buying both separately).
If you’ve purchase either template in the past, you’ll be able to buy the other at the discounted bundle pricing from a special link inside our Circle community!
How is Ultimate Brain different from Ultimate Tasks?
Simply put: Ultimate Tasks is a standalone task manager for Notion. Ultimate Brain is a complete productivity system for Notion withallof the features from Ultimate Tasks + many more.
Ultimate Tasks is a free task + project manager template I’ve offered since 2020. It isincludedinside of Ultimate Brain, supercharged with additional features:
- Advanced GTD®-style task processing and Smart Lists (Do Next, Delegated, Snoozed, & Someday)
- Integration with Notes – especially in Projects, where you can see tasks and notes related to your project all in one place
Ultimate Brain’s task manager containsallthe latest features from Ultimate Tasks, including our advanced recurring task features (which can be automated!).
Can I transfer my tasks from Ultimate Tasks to Ultimate Brain?
Yep, and pretty easily! Our support community contains a tutorial showing the exact, step-by-step process.
Do I need to be on a paid Notion plan to use Ultimate Brain?
Nope! Everything in Ultimate Brain will work flawlessly on Notion’s free plan.
What is a Notion template?
In Notion, any page can be made publicly available on the internet. It can also be set up so that others can duplicate it – i.e. add a copy of it into their own workspace.
Ultimate Brain is an expansive template which contains multiple pages and databases.
When you duplicate Ultimate Brain into your own workspace, you’ll have an exact copy of it that you can then start using.
Will I get free updates?
Absolutely. However, because this is a Notion template, you’re literally copying it into your own workspace.
This means that updates won’t automatically apply to your version of Ultimate Brain. For that reason, each update includes a detailed video upgrade guidewhich will show you exactly how to make any changes I’ve made to the template.
Can I make changes to Ultimate Brain?
Absolutely! Ultimate Brain is a Notion template, which means it becomes yours the moment you add it to your workspace. From then on, you can make any tweaks that you want. (Just please don’t share it with others, as it’s a paid template and part of my livelihood!)
However, be aware that making changes to the template may make it harder for you to integrate any updates that I make to the template down the road. I create detailed upgrade guides for all changes, but they can only show how to make those changes from a common starting point.
How do I get support?
When you buy Ultimate Brain, you’ll be automatically added to an exclusive Circle community where you’ll find tutorials and documentation. You’ll also be able to ask questions, make suggestions, and interact with me and other people using Ultimate Brain.
Is my payment information secure?
Yes, 100%. All transactions are encrypted and go through Lemon Squeezy. I never receive or see payment information.
Can I get a refund?
Yes! We have a 30-day, no-questions-asked refund guarantee.
If you decide Ultimate Brain isn’t for you, email [emailprotected] within 30 days of purchase to ask for a refund.
Please send your email from the same email you used for purchase, or include your license key. One of these is needed to verify the original purchase.
Can I use this with my team?
Yes, but you should understand Notion’s limitations before doing so.
Ultimate Brain is primarily intended forpersonal productivity.That’s how I’m marketing it, and its design is entirely built around allowing you to create your own all-in-one second brain in Notion.
Youcanuse it with a team, however,it will be very difficult to use it for both team and personal purposes unless you’re ok with your team potentially seeing your personal tasks/notes.
One of Notion’s main limitations at this point in time is that we can’t restrict access to a databases based on filter criteria.
This means you can’t set up a permission like, “Only let my editor see database rows assigned to them.”
You can set up a filteredviewthat only shows these rows, but you can’t actuallypreventthem from seeing other rows unless you edit the permission settings ofindividual pages.
Currently, you must set permissions for people/groups at thedatabaselevel, or theindividual pagelevel.
This means anyone with permission to see a database could simply make a new Linked View of that database, which would have no filters by default. This would let them see every row (except those with individually-set restricted permissions).
Ultimate Brain uses central “main” databases: Tasks, Projects, Notes, etc.
In most parts of the system you’ll actually use, you’ll seefilteredviews of these databases – e.g. a view of the Tasks database only showing the Tasks that are associated with a specific Project (you’d see this in the Project’s page).
But since it uses these main databases, you’d have to give your team access to the whole database in order to let them work with it.
Upshot: Currently, using one copy of Ultimate Brain for personal + team uses means your team will be able to see your personal tasks/notes/etc.
Notion may roll out an update in the future which would allow for true permissions to be set at the filtered-view level, which would fix this issue. But for now, you’ll need to either:
- Accept this privacy compromise
- Use separate copies of Ultimate Brain for personal and team uses.
[EU-Only] Do I have to pay VAT?
Yes – all digital products sold to non-business EU customers are required to include a VAT charge, and Lemon Squeezy (my payment processor) automatically calculates this charge.
What if I have other questions?
Happy to answer whatever’s on your mind! If it’s a quick question, ask me on Twitter for the fastest answer. Otherwise, click here to send me an email.
Ready to Buy?
Note: GTD® and Getting Things Done® are registered trademarks of the David Allen Company. Ultimate Brain is not affiliated or endorsed by the David Allen Company.
Second Brain turns Notion into an all-in-one digital system for work & life. You can capture all kinds of information systematically without jumping between different tools for saving links, notes, tasks, projects, and more. Includes. Table. Board.Is second brain worth it? ›
There are many benefits all along the process of building a Second Brain: less stress, better focus, more insights, and enhanced productivity. But the real payoff comes at the end, when you create something out of the knowledge you've collected and share it with the world.Is Microsoft OneNote better than Notion? ›
Notion is one of the best that offers a new block-based layout that is usable as a note-taking application. OneNote is the best note-taking application that has popularized the concept of note-taking. Notion is a collaborative application that helps users to take notes, write and plan, organize, and collaborate.How do I use OneNote as a second brain? ›
- Taking Notes has Compounding Effects on your Productivity. March 2021 ...
- Take notes on everything, such as: ...
- Make Your Notes Beautiful. ...
- Stay Organized. ...
- Be faster with hotkeys. ...
- Protect Your Notes. ...
- Paper Notes Are Still Relevant. ...
Obsidian, both offer an extensive range of features and tools for organizing and managing information. Despite the fact that both apps are powerful tools for note-taking, they have some differences. Notion is the better choice for users who want a powerful wiki feature and an extensive range of features and templates.What are the benefits of second brain? ›
- Find anything you've learned, touched, or thought about in the past within seconds.
- Organize your knowledge and use it to move your projects and goals forward consistently.
- Save your best thinking, so you don't have to do it again.
The goal of GTD is to get more done, so the Do step involves doing the tasks that you've spent all this time creating and organizing. The goal of BASB is to share your ideas, your knowledge, and your story. Your Second Brain is meant to inform your conversations, your writing, and your thoughts.How do you unlock the other half of your brain? ›
- 1) Take the Stroop test. ...
- 2) Try Juggling. ...
- 3) Learn a new skill. ...
- 4) Use that lazy limb. ...
- 5) Play mind games. ...
- 6) Solving math problems. ...
- 7) Mind mapping.
- Do exercise on a regular basis.
- Sleep very well at nights.
- Don't get away from social life and a good time.
- Manage your stress.
- Eat nutritiously.
- Train your brain.
How do you go about building a second brain? Well, the best thing you can do is enroll in Tiago Forte's Building a Second Brain course. It costs $1,500 for the standard edition, and while I have no doubt it's worth it, times are tough.
The left brain is more verbal, analytical, and orderly than the right brain. It's sometimes called the digital brain. It's better at things like reading, writing, and computations.Why is it called the second brain? ›
Because the enteric nervous system relies on the same type of neurons and neurotransmitters that are found in the central nervous system, some medical experts call it our “second brain.” The “second brain” in our gut, in communication with the brain in our head, plays a key role in certain diseases in our bodies and in ...How many pages does building a second brain have? ›
|Publisher||Atria Books (June 14, 2022)|
Casual users may find Notion to be a bit overkill for their needs. Look at what Notion offers and decide if you really need it. Do you need to make quick webpages, wikis, and databases? If not, then maybe Google Keep or Evernote might be more of your thing.Why is Notion so popular? ›
It uses simple templates that let users add or remove features, and remote workers can easily collaborate on notes, databases, calendars, and project boards. This high level of customizability sets Notion apart from other work apps. It's also what's made it so popular among people looking to map out their free time.Is Google Docs or Notion better? ›
As far as knowledge management goes, Notion is the better choice. You can choose between Google Docs and Notion if they seem to be what you need. However, they are not your only options; there are many other choices.Who is Notion best for? ›
Notion is the best project management tool for content creators and other creatives, especially if you operate solo or in small teams. Notion is a highly affordable, flexible and customizable app for project management.Can anyone read your Notion? ›
To make a Notion page viewable as a site on the web or to share it with people who don't use Notion, you can turn on Share to the web . Anyone with the link will be able to see it.What is easier to use than Notion? ›
- ClickUp. ClickUp is one of the highest-rated project management software used by productive teams worldwide. ...
- Evernote. ...
- ProofHub. ...
- Google Keep. ...
- Workflowy. ...
- nTask. ...
- Microsoft OneNote. ...
A Notion Dashboard is a central hub for multiple functions and areas in your workspace. It may have things like a to-do list, a project list, a quick notes function, a habit tracker and a digital library. It's designed to give you quick access to your most important information and the pages you use most.
To make a mind map in OneNote, make sure you add all these features: Central Idea - Choose the main topic. You have put the central idea in the middle and then arrange the key elements of your idea around it. Supporting Content - These are the connecting thoughts that make up your central idea.Is OneNote good for making notes? ›
With OneNote, take notes the way you want. You can type notes, write notes, convert handwritten notes to text, and even record audio notes.What is obsidian second Brain? ›
Summary: Obsidian is a note taking text editor. The Zettelkasten Method is an ideology about taking notes. A Second Brain refers to another ideology about taking and organizing notes, focusing on how to use it to free up your mental capacity.Why do I prefer Notion over Obsidian? ›
The main difference between Notion vs. Obsidian is that Notion is available online, while Obsidian is only available offline, and you'll have to pay extra to sync notes across devices in Obsidian.How is Coda different from Notion? ›
Coda is designed for professional teams working on complex projects, while Notion is great for any individual or team looking for an easy way to organize data and collaborate. Cost: Notion has a free tier, but after that premium subscriptions start at $8 per user.Can you replace Asana with Notion? ›
Say goodbye to tab overload
Notion replaces tools like Asana, Confluence and Google Docs to become your single source of truth for all types of work.
🧠 What is Building a Second Brain (BASB) Building a Second Brain (BASB) is a personal knowledge management (PKM) system created by productivity expert Tiago Forte.Are the gut and brain connected? ›
Your gut and brain are connected physically through millions of nerves, most importantly the vagus nerve. The gut and its microbes also control inflammation and make many different compounds that can affect brain health.How many processes can the brain do in a second? ›
Equipped with this many processors, the brain might be capable of executing as many as 100 billion operations per second, a truly impressive number.Can the human brain think of two things at once? ›
The problem is that your brain is not hardwired to focus simultaneously on specific, day-to-day activities and more collective, long-term objectives. Neurological science has demonstrated that the human brain is incapable of focusing on two things at once.
When you learn something new, the neurons involved in the learning episode grow new projections and form new connections. Your brain may even produce new neurons. Physical exercise can induce similar changes, as can taking antidepressants.Can the brain process multiple tasks? ›
Though the brain is complex and can perform myriad tasks, it cannot multitask well. Another study by René Marois, a psychologist at Vanderbilt University, discovered that the brain exhibits a "response selection bottleneck" when asked to perform several tasks at once.How can I increase my brain power in 7 minutes? ›
Replacing Just 7 Minutes of Sedentary Behavior Every Day Could Boost Mid-Life Brain Power. The study found that the cognition ranking of participants decreased by 1-2% when just 8 minutes of vigorous activity was replaced by sedentary behavior.What is the brain unable to do in split-brain patients? ›
Multiple experimental results showed that capacity for communication between the hemispheres varies both across patients and across tasks. For instance, a central observation in split-brain patients concerns the inability to compare visual stimuli across the midline.How can I use 100 percent of my brain power? ›
Get at least 20 minutes of aerobic activity every day.
Getting your blood flowing actually gets your brain flowing. After 20 minutes (or more) of exercise you will boost your memory, information processing and neuroplasticity. Neuroplasticity is your brain's ability to create new connections between cells.
- Develop Healthy Sleep Habits. Sleep is our body's method of resetting and replenishing itself—including (and especially) the brain. ...
- Eat a Healthy Diet. There's a deeper connection between the brain and the gut than most people realized. ...
- Meditation/Mindfulness Exercises. ...
- Get Outside. ...
There are many methods for unlocking your subconscious mind power. The most popular techniques are meditation, guided visualization, and hypnosis. Their effectiveness in this case depends on the individual's mental state.How do I activate my mind power? ›
- Try puzzles.
- Play cards.
- Build vocabulary.
- Use your senses.
- Learn a new skill.
- Teach a skill.
- Listen to music.
Capture & organize everything in Notion.
The best alternatives to Ultimate Second Brain are Notion, Sunsama, and Plan. If these 3 options don't work for you, we've listed over 20 alternatives below. What do you think of Ultimate Second Brain? The best notes app ever.
Are those two similar things, or are they completely different? The Zettelkasten is a note-taking method. A second brain is a digital information management system that includes note-taking.
If you simply create a new page each time you take a note, your Notion sidebar will get crowded. To prevent this, create a main page to store all of your notes, and add a subpage with each new document. That way, all your notes are in one place, and they're much easier to find later.What is the alternative to Notion with handwriting? ›
Google Keep offers a number of unique features that Notion lacks. For example, you can make voice memos and have them automatically transcribed. Google Keep also supports handwriting notes, location and time-based reminders, the ability to add notes, lists, and photos, and more.Is there a better app than Notion? ›
If you're looking for apps like Notion, Evernote is a popular note taking app that has been around for years. Its simplicity and cross-platform syncing capabilities have made it the go-to productivity app for many people.
A Zettelkasten improves your thinking and writing because it surprises us when we search for something. A Zettelkasten extends your mind and memory because its structure mimics the way your brain works.How much does building a second brain cost? ›
How do you go about building a second brain? Well, the best thing you can do is enroll in Tiago Forte's Building a Second Brain course. It costs $1,500 for the standard edition, and while I have no doubt it's worth it, times are tough.What is an example of the Zettelkasten method? ›
Some examples: A term mentioned in a note which links to a term definition note. An author mentioned in a note which links to an author biography note. A note which directly contradicts findings in a note that contains a fact, study, opinion.How to do aesthetic notes on Notion? ›
- Write short titles for the cards.
- Add emojis that respect your page's colour scheme.
- Use covers that also respect the palette.
- Set your Gallery block to display the card's cover pictures.
Your Apple Pencil used for handwriting to make notes for iPad, for instance with Goodnotes 5 or Notability, can now be used to take add handwritten notes or add a diagram inside Notion.How do you organize tasks and notes? ›
- The bullet-point method. ...
- The Cornell Method. ...
- Mind mapping. ...
- The Template Method. ...
- Take handwritten notes. ...
- Summarize the big ideas. ...
- Jot down questions as they come up. ...
- Write down details that will help you build relationships.
Overview. Google Workspace is a suite of apps from Google which offers a number of tools to communicate and collaborate with colleagues,... Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting,...
If you're looking for a new place to jot down notes and plan your to-dos, it's likely you've come across two excellent options, Google Keep and Notion. Both are great solutions for your daily to-do lists and keeping tabs on your latest projects, which can make choosing between them difficult.Should I use Notion or Google Docs? ›
As far as knowledge management goes, Notion is the better choice. You can choose between Google Docs and Notion if they seem to be what you need. However, they are not your only options; there are many other choices.Is Notion a Chinese app? ›
Notion is based in the sunny Mission district of San Francisco.