Stop sharing OneDrive or SharePoint files or folders, or change permissions (2024)

Stop or change sharing

Files and folders can be shared by sending someone a sharing link, or by giving them direct access to the file or folder. (People may also have access to a file or folder if they've been given access to the site itself.)

If you are the file owner, you can stop sharing the file or folder.

If someone has been given direct access, or has access through a specific people link, you can also change the sharing permissions between view and edit.

Here are the steps:

  1. Select the file or folder you want to stop sharing.

  2. Select Information Stop sharing OneDrive or SharePoint files or folders, or change permissions (1) in the upper-right corner to open the Details pane.

    Note:(The Information icon is just below your profile picture. If you don't see it, make sure you only have one file or folder selected - it won't display if you have multiple items selected.)

  3. On the Details pane, under the Has Access header, you'll see the People icon, the Links icon, and/or the Email icon. These options vary depending on how you have shared the file or folder. Select Manage access and:

    • To stop sharing the file entirely, click Stop sharing.

    • To delete a sharing link, click the ...next to the link, then click the X next to the link to remove it. (You'll get a prompt asking you if you're sure you want to delete the link - if so, click Delete link.)

    • To stop sharing with specific people, expand the list under a specific people link and click the X to remove someone.

    • To change permissions or stop sharing with someone who has direct access, under Direct Access, click the dropdown next to the person's name and choose the option that you want.

Stop sharing OneDrive or SharePoint files or folders, or change permissions (2) Stop sharing OneDrive or SharePoint files or folders, or change permissions (3)

Tip:You can also manage a file or folder's sharing permissions through the OneDrive desktop app for Windows 7, Windows 10, and Mac. All you need to do is right-click the shared file or folder in your OneDrive folder on your computer, and select Share, then select More Stop sharing OneDrive or SharePoint files or folders, or change permissions (4) > Manage access, and a dialog box will open on your desktop so you can make your selections as described above in step 3.

See the items you've shared

On OneDrive.com, select Shared in the left pane, and then select Shared by me.

Stop or change sharing

If you are the file owner, you can stop or change the sharing permissions. Here are the steps:

  1. Select the file or folder you want to stop sharing.

  2. Select Information Stop sharing OneDrive or SharePoint files or folders, or change permissions (5) in the upper-right corner to open the Details pane.

    Note:(The Information icon is just below your profile picture. If you don't see it, make sure you only have one file or folder selected - it won't display if you have multiple items selected.)

  3. On the Details pane, under the Has Access header, you'll see the People icon, the Links icon, and/or the Email icon. These options vary depending on how you have shared the file or folder. Select Manage access.

  4. To remove a sharing link, click the X next to the link to remove it. (You'll get a prompt asking you if you're sure you want to delete the link - if so, click Remove link.) You can also remove it through the Edit link page (see below).

  5. To change the password or expiration date on a sharing link, click the dropdown arrow for the link that you want to edit, and then on the Edit link page:

    • Select the password and change it, or clear the Set password check box to remove the password.

    • Update the link expiration date, or clear the Set link expiration check box to remove the expiration date from the link.

    • Select Remove Link to delete the link and stop sharing with that link. (You'll get a prompt asking you if you're sure you want to remove the link - if so, click Remove link.)

Stop sharing OneDrive or SharePoint files or folders, or change permissions (6)

Notes:

  • If your Microsoft account is set with Family Safety, and your parent has turned off contact management, you can only share items with people who are already on your contact list.

  • Please respect copyright and be careful what you share online. Copying or sharing unauthorized materials violates the Microsoft Services Agreement.

See the items you've shared

On OneDrive.com, select Shared in the left pane.

Stop sharing OneDrive or SharePoint files or folders, or change permissions (2024)

FAQs

Stop sharing OneDrive or SharePoint files or folders, or change permissions? ›

Change permissions

Right-click on a shared folder or file, navigate to OneDrive and then select Manage access. Do one of the following: Select Grant access to share with more people. Select Links to change permissions.

How do I change permissions on a shared OneDrive folder? ›

Change permissions

Right-click on a shared folder or file, navigate to OneDrive and then select Manage access. Do one of the following: Select Grant access to share with more people. Select Links to change permissions.

How do I remove access to all files from OneDrive? ›

In the drop-down bar, select Manage access. In the sidebar to the right, click on the down arrow next to the list of users with access. Click the X next to the user to remove access. Or click on Stop sharing to remove all access (besides your own) to the item.

How do I stop my documents from going to OneDrive? ›

Stop syncing everything
  1. Select the OneDrive cloud icon from the taskbar or menubar, select the gear icon then select Settings or Preferences.
  2. Select then Settings again and go to the Account tab.
  3. Select Unlink this PC.

How do I stop sharing the SharePoint folder? ›

How do I stop sharing a document or folder?
  1. Select the people icon for the document or folder to open the Share dialog box.
  2. In the Shared With dialog box, select Can view or Can edit next to the person you want to stop sharing with, and then select Stop sharing.

How do I turn off sharing in SharePoint? ›

SharePoint site
  1. In the site, select the gear icon, and then select Site permissions.
  2. Under Sharing settings, select Change how members can share.
  3. Select Site owners and members, and people with Edit permissions can share files and folders, but only site owners can share the site.
  4. Select Save.
Dec 15, 2023

How do I check OneDrive sharing permissions? ›

Manage access to a file or folder

When you select an item in the Shared with list, the Manage Access panel opens: The Links Giving Access section shows the links that have permissions to the file or folder. Click the ellipsis (...) to see the users that the link has been shared with.

Can anyone access my OneDrive files? ›

The files and folders you store in OneDrive are private until you decide to “share” them with specific people. As the owner of your documents, you also have the ability to stop sharing files with specific people at any time.

What happens if I turn off OneDrive? ›

You won't lose files or data by unlinking OneDrive from your computer. You can always access your files by signing in to OneDrive.com. Select the OneDrive cloud in your notification area to show the OneDrive pop-up.

How do I stop OneDrive from syncing folders without deleting files? ›

Step 1: Right-click the OneDrive icon in the system tray or menu bar. Step 2: Head to Settings > Account > Choose folders. Step 3: Uncheck the folders you want to un-sync while keeping others checked. Step 4: Click OK to apply the changes.

How do I unsync a SharePoint folder from OneDrive? ›

Stop syncing SharePoint folders
  1. Right click the OneDrive for work or school icon. ...
  2. Select the folder you want to stop syncing, and then select Stop syncing.
  3. Click Yes to agree to permanently stop syncing the folder, and then click OK.

Does deleting from OneDrive delete from computer? ›

Does deleting from OneDrive delete from the computer? Deleting files from OneDrive can also delete files on your computer. If you don't want to delete files from your device, you can choose to move files outside the OneDrive folder to a different folder on your computer's hard drive.

When sharing a file or folder from OneDrive, you can allow recipients to ________.? ›

If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder they have access to. Unchecking this box means that people can view, copy, or download your items without signing in. They can also forward the link to other people.

How do I change permissions on a shared document? ›

For each person whose permissions you want to change, click the down arrow to the right of the name, and then click Can edit, Can view, or Stop sharing.

How do I give OneDrive permissions to another user? ›

Method 2 – Log into Microsoft 365 Admin Center, from the left menu click on Users. Click on the User, then select the OneDrive tab. Click on Create link to files under Get access to Files. Copy the URL displayed and send it to the user that you gave access to.

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