Permission Letter Format and Samples (2023)

Seeking permission for something that you want to do or somewhere you want to go during your office hours or to take permission for a particular course of action is something that you will have to do every once in a while. This article will give you an idea of how to write a permission letter in English. Also, go through the different permission letter samples for your reference.

Table of Contents

  • Writing a Permission Letter
  • Permission Letter Samples
    • Letter of Permission from Work
    • Sample Letter of Request for Permission to Attend the Training Program
    • Letter to HOD for Permission to Practise for the Interdepartmental Competitions
  • FAQs on Permission Letter Format

Writing a Permission Letter

A permission letter is an official formal letter written to higher authorities in order to seek permission to attend an event, use a facility, ask for leave, etc. A permission letter should be written in a polite tone. Take care to write the sender’s and receiver’s addresses accurately along with the date on which the letter is written. Sometimes, the sender’s address need not be mentioned when both parties are very familiar with each other.

The subject line mentions the purpose of the letter followed by the greeting or salutation. The body of the letter should explain the reason for which you are seeking permission. Mention the signature, name and designation of the sender while closing the letter.

Permission Letter Samples

Read through the sample permission letters to help you understand better.

Letter of Permission from Work

The Manager

BLP Technologies

Indira Nagar

Bangalore – 560038

29th December, 2021

Subject: Requesting permission for half day leave

Dear Sir,

I am writing to request permission to take a half day’s leave from work tomorrow as I have to be present at the Parent-Teacher meeting. The meeting will be held at 2pm.

I have a document to proofread that is due tomorrow. I will see to it that I finish it by 12 pm tomorrow and submit it for further review before I leave for my son’s school. I request you to kindly consider my request and allow me a half day leave for tomorrow.

Thanking you

Yours sincerely,



Assistant Editor

Sample Letter of Request for Permission to Attend the Training Program

5/86, NBC Avenue

G N Mills

Coimbatore – 641023

January 3, 2022

The Editor-in-Chief

The Times of India

Coimbatore – 641056

Subject: Seeking permission to attend the training program


I am Jeremy Johnson, a final year student of BA English at GRD College of Arts and Science. I am writing to you to express my interest in the three-month training program that will be conducted from February to April. I have been learning all about journalism and have been waiting for an opportunity to work with an esteemed newspaper.

I request you to kindly permit me to be a part of your training program as this would be a great opportunity for me to learn all about being a journalist and a step that would help a great deal to shape my future career. I promise to do my best, dedicate my time to learn and put into practice whatever I learn during my time there.

Looking forward to hearing from you.

Thank you

Yours sincerely,



Letter to HOD for Permission to Practise for the Interdepartmental Competitions

5th January, 2022

Dr. Neelaveni

The Head of the Department

Jawaharlal NehruCollege of Engineering and Technology

Kukatpally, Hyderabad

Telangana – 500085

Subject: Request for permission to practise for the Interdepartmental competitions

Dear Ma’am,

I am writing to bring to your notice that the Interdepartmental Competitions will be held from the 24th to the 31st of January, 2022. We have asked students to sign up for the various competitions. It is a good opportunity for all our students to showcase their skills and talents.

We have to conduct auditions and start practising. Kindly permit us to use the Main Hall for the same. Also, please provide the students with on-duty so that they do not lose their attendance. We will make sure that the students who would be part of the competition do not miss out on the classes or any academic projects.

Thank you

Yours faithfully,



Assistant Professor

FAQs on Permission Letter Format


How do I write a permission letter?

When writing a permission letter, you can follow the general format of a formal letter. You can start with the date, sender’s address, followed by the subject line. This is followed by the salutation, body of the letter and the complimentary closing.


How do you ask for permission in a formal letter?

You have to make sure to use formal language in a permission letter. Specify the reason for which you are seeking permission clearly, and do not miss out any details. Be kind and polite in your writing.


What is a permission letter?

A permission letter is an official letter that is written to request permission from your higher authorities to do something or go somewhere.


How do I write a simple permission letter? ›

How do I write a permission letter? When writing a permission letter, you can follow the general format of a formal letter. You can start with the date, sender's address, followed by the subject line. This is followed by the salutation, body of the letter and the complimentary closing.

How to write a letter giving someone permission to do something for you? ›

These elements include:
  1. Your name and contact information.
  2. The name and contact details of the person you're authorizing.
  3. A statement confirming that you formally authorize the person to act on your behalf.
  4. The scope of the authorization ( what the person is authorized to do)
  5. The dates of the authorization.
  6. Your signature.
Oct 17, 2022

How do you write a letter of request for a sample? ›

A formal letter of request will typically follow the standard business letter format, which includes the following pieces in this order:
  1. Sender's name and contact details, unless shown on a letterhead.
  2. Date.
  3. The recipient's name and contact details.
  4. Greeting.
  5. Purpose of the letter.
  6. Body of the letter.
  7. Professional closing.
Jan 6, 2023

What is an example of permission? ›

They got/received permission from the city to build an apartment complex. The teacher gave me her permission to go home early. He asked (for) my permission to paint his room. You have my permission.

What is a short sentence for permission? ›

He asked permission to leave the room. Finally his mother relented and gave permission for her youngest son to marry. Police said permission for the march had not been granted. They cannot leave the country without permission.

How do you express permission in a formal way? ›

May is the most formal way to ask for permission. The distinction between can and may is slowly disappearing in English. These days, it is not always clear if may is being used to express permission or possibility — or both. Let's look at some examples in the language of internet privacy policies.

What is an example of writing a letter on behalf of someone else? ›

Example A: "I am writing you on behalf of your customer, John Doe, at his request. John requests you..." Example B: "I am writing you on behalf of your patient, John Doe, because he is unable to leave his apartment and refuses to accept help but his sickness seems to be worsening..."

How do you end a formal letter asking for permission? ›

A closing such as "sincerely" or "respectfully" is appropriate for a formal request letter written for a business reason. Type a comma after your closing, then leave a double-space for your signature. Type your signature below the space.

How do I write a strong request letter? ›

How to Write a Formal Request Letter
  1. Start the letter with a formal greeting, using the appropriate title and name of the recipient. ...
  2. Clearly explain the reason for writing the letter. ...
  3. Offer relevant details or background information that helps the recipient understand the context and importance of the request.
Jun 9, 2023

What is a sample letter? ›

(ˈsɑːmpəl ˈlɛtə ) noun. an example of a particular type of letter intended to show people how to construct their own letter. a sample letter that businesses can use to notify debtors.

What is formal written request? ›

Formal Request means a written request by You that (i) is made within 30 days of a Qualifying Incident(s) Period, (ii) includes the words “SLA Service Credit Request” in the subject line, (iii) references the Qualifying Incident number(s), date(s), times, and (iv) indicates Your preference as to whether any resulting ...

What is an example of a letter of permission from school? ›

This is a one-time opportunity, so I request you to kindly grant my son four days leave from 22/02/2022 to 26/02/2022. I would also like to request a bonafide certificate so that we can submit it along with the other documents. Kindly do the needful and let us know. Thank you in advance.

How do you write a permission paper? ›

State your purpose.

Begin with a direct statement clearly stating the letter's purpose. Include the full names of yourself, your child, and the person you are granting permission to. If the child has another custodian or parent, write the letter together if possible.

How do you end a formal letter? ›

10 ways to end a business letter
  1. 1 Yours truly.
  2. 2 Sincerely.
  3. 3 Thanks again.
  4. 4 Appreciatively.
  5. 5 Respectfully.
  6. 6 Faithfully.
  7. 6 Regards.
  8. 7 Best regards.
Jun 2, 2022

How do I write a one day permission letter? ›

Hence, I request you to grant me a day's leave on [date]. As a result, I will be coming to the office on [date]. I will inform you at the earliest if I need to extend my leave. Please do not hesitate to contact me on my personal number for any clarifications about work.

How do I write a letter of permission for my child? ›

What are the important details I should include in a permission letter? You have to make sure that you provide the name and roll number of your child accurately. You should also clearly state the motive behind your letter and show that you are fully aware of what you are permitting your child to do.

How do you politely ask for permission? ›

Asking for permission
  1. Can I ask a question, please? Can we go home now?
  2. Could I ask a question, please? Could we go home now?
  3. May I ask a question, please? May we go home now?

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